Secretary to the Head of the Gynecology Department - 100%

Within the gynecology department, you will assist the head of department in the administrative management and organization of the department, in the clinical, academic, and research fields, by ensuring the interface between the different professional sectors.

You organize appointments, meetings, and seminars, by managing the head of department's electronic agenda. You prepare files, write minutes of meetings, and coordinate the follow-up of decisions made.

You manage correspondence autonomously. Your capacity for self-initiative allows you to analyze situations in order to submit draft responses.

While responding to various requests, you carry out autonomously the administrative activities related to your function, such as schedule management (VRH) for senior physicians, chief residents, and intern physicians, the administrative management of private or faculty funds, the organization of congresses and colloquia for the medical corps, and the monitoring of the budget allocated to the department and research.

Your proactivity allows you to perform the logistical tasks arising from the life of a secretariat, such as orders, requests for engagement, reimbursement of expenses, and training.

You also participate in the administrative coordination of the department's consultations. In this capacity, you ensure appointment management, monitoring of consultation schedules, preparation of medical files, and liaison with patients, physicians, and various stakeholders to guarantee the smooth running of outpatient care. You ensure the processing and follow-up of requests related to consultation activity.

Within the team, you develop a close bond with your medical secretary colleagues and ensure continuity of service during absences. More generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different departments according to needs.

You hold a commercial or administrative training, such as maturity, CFC, and a higher administrative training such as a federal diploma of management assistant, or a training deemed equivalent.

You have 5 years of successful experience in a similar position in an executive secretariat, ideally in the medical or public health environment. Medical terminology is easily understandable to you.

As the clientele is both resident and international, you have perfect mastery of French, both spoken and written, and a proven writing ability. You also possess very good written and oral knowledge of English (C1). Knowledge of a third language is an additional asset.

You possess ECDL Advanced certification in Word, Excel, Powerpoint, Outlook and/or Web. Mastery of internal HUG software (VRH, DPA, DPI, OPALE, GRECO and Winscribe) is a serious asset.

Calm and resilient, you are recognized for your sense of organization and for your precision in the execution of tasks.

You know how to manage confidential information and meticulously coordinate the administrative activities of the unit while knowing how to prioritize.

Committed and enthusiastic, you contribute to a positive atmosphere with patients, colleagues, and partners.

• Start date: 01.11.2026
• Number of positions: 1
• Activity rate: 100%
• Function class: 13, according to the ECDL level in IT
• Contract: 12-month fixed-term contract, renewable
• Application deadline: 18.10.2026
• Request for information: Mme S. Veliu, head of the Maternity secretariats, Sahra.Biljali@hug.ch (mailto:Sahra.Biljali@hug.ch)
• Request for job description: M. C. Clerc, Deputy HR, cedric.clerc@hug.ch (mailto:cedric.clerc@hug.ch)

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates.

This advertisement is addressed to women and men alike.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform are considered. Paper and email applications will not be processed.

With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here (https://www.youtube.com/watch?v=p8kVMJchPR0).

The position is attached to the Département de la femme, de l'enfant et de l'adolescent (https://www.hug.ch/departement-femme-enfant-ado) whose mission is to offer quality care adapted to the needs of women at every stage of their lives, and to the health problems faced by newborns, children, and adolescent girls and boys from birth until the age of 16. It works on the development of cutting-edge services and specialized centers of competence.

The Gynecology Service has many specializations in surgical and medical fields. The department also houses the Breast Center where a multidisciplinary team provides personalized follow-up to women. The Perineology, Reproductive Medicine and Gynecological Endocrinology Units, as well as consultations regarding the ovary or endometriosis, are also part of the gynecology field.