Event Manager

Tasks: • Event planning and coordination • Leading the planning and operational implementation of association events until completion. • Creation of schedules, task lists, production processes, and deployment plans for events. • Coordination of event venues, equipment, registration systems, staff, volunteers, suppliers, and overall event logistics. • Ensuring timely, budget-compliant, and association-standard-compliant implementation of events. • Creation of event briefings, checklists, room plans, process plans, and follow-up reports. • Coordination with the Volunteer Manager to care for volunteers on the day of the event. Competition and sports event management • Support in organizing official cheerleading competitions and championships. • Coordination with technical committees, judges, evaluation teams, coaches, and clubs. • Ensuring that the event complies with the applicable competition rules, safety standards, and association guidelines. • Management of the event process, including schedule, check-in, warm-up areas, performance sequence, and award ceremony. • Support for clear communication with participating clubs before, during, and after the events. • In cooperation with the association's finance department, create and manage event budgets. • Event costs, supplier invoices, participant fees, and event-related revenue are recorded. • Support financial reports and follow-up analyses. • Negotiate with event venues, suppliers, and service providers to achieve an optimal price-performance ratio. • Negotiate with suppliers and service providers to achieve an optimal price-performance ratio. • Maintain records, contracts, approvals, insurance documents, and operating files. • Build positive relationships with member clubs and external partners. • Ensure that all Event staff and volunteers know their roles, responsibilities, and schedules. • Promote a professional and inviting event atmosphere for athletes, families, coaches, judges, and all participants. • Coordinate event information with the association's communication team or the responsible contact person. • Prepare practical event information for clubs, participants, spectators, and partners. • Support event advertising, ticket sales, registration, signage, and communication • Support event advertising, ticket sales, registration, signage, and communication on site. • Ensure that event materials are correct, up-to-date, and in line with the association's branding. • Support sponsor presence and partner activation at events. • Ensure that events meet the requirements for health, safety, protection, and risk management. • Coordinate emergency plans, medical care, safety precautions at the event location, and reporting of • Incidents with the responsible authority. • Support the implementation of measures to protect and promote the well-being of athletes at all events. • Early risk detection and development of suitable risk reduction plans. • Ensure an inclusive, respectful, and safe event environment for all participants • Conduct follow-up discussions with key stakeholders. • Create reports that summarize participant numbers, finances, successes, challenges, and recommendations. • Continuously improve event systems, templates, supplier lists, and workflows. Templates, supplier lists, and workflows are continuously improved. • Contribute to the long-term development of professional event standards within the association. Requirements: • Good English skills • Applicants must have a work permit for Switzerland. • Experience in event planning, sports event management, project coordination, or operations. • Pronounced organizational ability and the ability to meet multiple deadlines at the same time. einzuhalten. • Excellent communication and stakeholder management skills. • Ability to work independently while coordinating with committees, volunteers, and board members. • Budget awareness and basic knowledge of financial management. • • Calmness and solution-oriented approach even under pressure, especially during live events. • High attention to detail. • Secure handling of common digital tools such as email, spreadsheet, network sharing, and registration platforms. • Willingness to work on some evenings, weekends, and event days. Preferred qualifications: • Experience in cheerleading, gymnastics, dance, association work, or youth sports. • Knowledge of Swiss sports structures, club systems, and multilingual event environments. • Experience in caring for volunteers and service providers. • Familiarity with standards for child protection and athlete well-being in the event area. • French and/or Italian language skills; additional Swiss national languages are an advantage. Personal qualities: • Enthusiastic about sports and its benefits for young people and communities. • Professional, reliable, and proactive. Professionell, zuverlässig und proaktiv. • Very well organized and detail-oriented • Cooperative and respectful in dealing with volunteers, clubs, athletes, and officials. • Can remain calm in hectic situations and make decisions. bleiben and Entscheidungen treffen. • Committed to athlete-centeredness