Administrative Assistant Secretariat Training and Education, 80 %

As a member of the secretariat team, you are at the heart of our training department. As a central hub, you ensure that administrative work runs smoothly and that our training team is optimally supported as of 1 November.

Tasks ##

• You ensure smooth, administrative daily operations, handle correspondence as well as telephone and email inquiries, and coordinate appointments and room reservations with high organizational talent.
• You manage the attendance and absence system (PEP) for approximately 250 apprentices and students, and process entries and requests.
• You actively support the recruitment process by maintaining the e-recruiting tool, coordinating selection interviews, processing trial internship inquiries, organizing aptitude internships, and creating apprenticeship contracts.
• As the first point of contact for internal and external partners, you provide information, process inquiries, and coordinate communication regarding training.
• You organize events and further training with ease, take on deputy tasks for the secretariat management, and support the training of apprentices in the secretariat.

Profile ##

• You have completed commercial training and bring several years of professional experience in the administrative field
• You have a high digital affinity and are proficient in Office 365 and MS Teams. Knowledge of SuccessFactors (e-recruiting, LMS) is also an advantage
• You are a committed, resilient, and independent personality. Reliability, a sense of responsibility, and your solution-oriented way of working characterize you
• Your friendly, helpful, and strong communication skills enable successful exchange with internal and external partners and within the team
• You maintain an overview even when priorities change. You appreciate a dynamic environment with diverse topics and are motivated to constructively question and help shape processes

We offer ##

We offer you more than just a job! Our city hospital world is characterized by an open "Du" culture, uncomplicated personal interaction, respect, and appreciation. As a team of over 120 professional groups, we commit ourselves every day in very different ways to the well-being of our patients. Furthermore, you benefit from attractive employment conditions, flexible working time models including the possibility for home office, and the excellent social benefits of the city of Zürich.

Apply

Apply

About us ##

With over 36'000 inpatient and around 455'000 outpatient patients per year, Stadtspital Zürich is among the top 10 Swiss hospitals. As a modern center hospital at several locations in the city of Zürich, we offer the full range of basic medical care, including 24-hour emergency and intensive care medicine. Our 4'500 employees commit themselves every day with much engagement and passion to excellent patient care and to the training of our apprentices and students.

Interested? ##

For further information, Anna Christina Kamp, Head of Secretariat, Telephone +41 44 416 60 26, is at your disposal.

Reference No.: 51269

Working for the city ##

Working for the city

Employment conditions

About us

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