ADMINISTRATIVE ASSISTANT OR ADMINISTRATIVE ASSISTANT AND RECEPTION AT 80%-100%

• 17 September 2026
• 100%
• Indefinite duration
• Rue du Vieux-Billard 11, 1205 Genève

With a workforce of more than 750 people, the Groupement SIS (Service d-incendie et de secours) intervenes to save lives and fight all types of disasters by placing victims at the center of its concerns at all times.

The Service staff consists of professional and volunteer firefighters, paramedics, and emergency call center operators; it also includes personnel in charge of administrative, technical, and logistical tasks who contribute through their support to the excellence of rescue operations.

The Executive Secretariat ensures coordination between the political bodies at the head of the Groupement SIS and the management team.

In order to complete its team, the Executive Secretariat is looking for a:

ADMINISTRATIVE ASSISTANT OR ADMINISTRATIVE ASSISTANT AND RECEPTION AT 80%-100%

Your mission and responsibilities:

Under the responsibility of the Administrative Deputy, you ensure the autonomous management of administrative and institutional files, guaranteeing their processing in accordance with governance requirements, current procedures, and fixed deadlines. You autonomously draft correspondence, notes, minutes, reports, and other sometimes complex documents. You advise, guide, and inform internal and external interlocutors by ensuring quality service and an efficient flow of information while respecting confidentiality. In this context, you ensure the permanence at the SIS reception daily. You provide qualified administrative support to the Direction and the governing bodies of the Groupement SIS, particularly in the preparation, follow-up, and coordination of institutional affairs. You contribute to the administrative coordination of the Executive Secretariat's activities and the follow-up of cross-functional files involving several units of the Groupement SIS.

Your profile:

You hold a commercial professional maturity or an equivalent training and have 2 to 5 years of experience in the field of secretarial work. Previous experience within a Geneva public institution is an asset. You demonstrate thoughtfulness and courtesy towards your interlocutors and know how to interact with uniformed personnel. You are sensitive to the confidentiality of the information you process and demonstrate discretion. You enjoy working both in a team and independently and have a good command of IT tools. Your writing skills are excellent. Organized, rigorous, and possessing an excellent sense of priorities, you work with method and precision. Dynamic and solution-oriented, you appreciate varied environments and know how to adapt with flexibility. Comfortable in human relations, you demonstrate courtesy and a real sense of service. You have perfect command of French, both written and oral, and have a very good command of common IT tools. You reside in the authorized domiciliation zone.

The position is open to both women and men, according to the objectives of the policy for promoting equality between women and men. In its desire to fight unemployment, applications from the Office cantonal de l'emploi are encouraged. Candidates are requested to send their digital file consisting of a cover letter accompanied by an up-to-date curriculum vitae.

Recruitment: via Jobup

Registration deadline: 27 September 2026

Start date: 01.12.2026

Salary class: F