Legal and Finance Assistant 60% - 100%

As a Finance and Legal Assistant, based in Lausanne, you will support the legal and financial activities of a company in the financial services sector. This versatile position will allow you to collaborate closely with the legal department to manage administrative and operational tasks.
Legal and Finance Assistant 60% - 100%
Our client is a company active in the real estate investment funds sector, located in Lausanne.
Missions
As a Finance and Legal Assistant, you will have the following responsibilities:
Administrative Management and Coordination
Management of all administrative and organizational activities, including the preparation and coordination of meetings, calendar management, room booking, preparation of agendas as well as monitoring deadlines and actions.
Management of correspondence, invoice tracking, proofreading and formatting of documents, as well as the drafting of letters and administrative documents.
Organization and structuring of electronic and physical documentation, with the implementation and improvement of efficient filing systems, particularly within the framework of document digitalization projects.
Coordination of participation in conferences, training, and professional events, including the management of registrations, scheduling, and administrative follow-up.
Creation, harmonization, and updating of document templates and communication materials in accordance with company standards.
Legal Support
Preparation and coordination of the documentation required as part of internal controls, audits, and regulatory reviews, including information collection from various departments.
Regulatory and legal monitoring, preparation of summaries, and participation in the organization of internal training related to compliance.
Management and follow-up of various annual declarations and regulatory certificates, including signature requests and necessary reminders.
Updating and monitoring of checklists, internal registers, and compliance documentation.
Contribution to the development, updating, and dissemination of internal directives and procedures.
Management of the secretariat for various internal committees and coordination of associated documents.
Support to the Finance Department
Coordination and monitoring of financial calendars to ensure compliance with deadlines related to closings, audits, tax obligations, regulatory reporting, and management reporting.
Preparation and updating of dashboards consolidating key indicators from various financial teams.
Participation in the preparation of financial presentations intended for management and governance bodies.
Administrative coordination with external auditors, banking partners, and various stakeholders during annual audits.
Support in the monitoring of cross-functional projects, particularly those related to digital transformation, information systems, and the continuous improvement of financial and operational processes.
Candidate Profile
As a Finance and Legal Assistant, you have the following profile:

• CFC as a commercial employee or equivalent training
• At least 10 years of professional experience in a similar position
• Mastery of latest generation IT tools (MS Office suite, Teams, Onedrive, etc). Knowledge of Artificial Intelligence tools is an asset
• Experience in the financial and legal field is an asset
• Language: fluent French. German is an asset
• Rigor and attention to detail
• Analytical and critical thinking
• Excellent writing skills
• Sense of confidentiality
• Autonomy, sense of initiative, and ability to interact with different departments
• Highly organized and flexible person

Conditions and Benefits
Our client offers you:
A permanent position in Lausanne with a flexible activity rate between 60 % and 100 % ;
A good working atmosphere within the team ;
An opportunity to develop your skills in the financial services sector.
If this Finance and Legal Assistant position matches your profile, do not hesitate to send your application. jpid75d3db9jm jpit0731jm jpiy26jm