Coordinator Secretary (m/f) - 80%

Ref 2585761 | Date: 16 Oct 2026 HUG - Hôpitaux Universitaires de Genève With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking [here](< >). Counting nearly 1'300 employees, the Department of Psychiatry responds to a triple mission concerning the treatment of mental disorders, training, and research. Thus, the department's mission is to detect and effectively treat increasingly frequent and polymorphic pathologies while respecting patients and their relatives. Organized into two services (Le CAAP Grand --Pré and le CAAP Arve), the department offers hospital and outpatient services. The addictology service offers psychiatric, psychosocial, and psychotherapeutic treatments to all people suffering from an addiction, with or without a substance, within the framework of a public service mission. Coordinator Secretary (m/f) - 80% As a coordinator secretary, you manage the medical and administrative secretariat. You ensure telephone reception as well as the welcome of patients by checking their administrative data, while ensuring compliance with current institutional and medico-legal requirements. You take care of the opening, constitution, updating, filing, and archiving of patient medical files according to the standards; you also perform the control of therapists' billing as well as the entry of reports into DPI. You manage the various reports to insurance companies in coordination with the physician in charge (meeting deadlines), as well as the stock of material and administrative forms in compliance with institutional rules; you write routine correspondence and perform other secretariat tasks specific to the CAAP-GP. Qualifications You hold a CFC as a commercial employee or an equivalent training deemed equivalent in the field of medical secretariat as well as the ECDL Base for Word & Excel. You have a very good mastery of IT tools as well as the institutional software in use at HUG, such as DPI, DPA, OPALE, and GRECO. You possess solid experience in psychiatry, including direct contact with patients, and have successful experience in the autonomous management of a medical secretariat. You perfectly master the French language; knowledge of English would be an asset. Punctual, reliable and autonomous, you have a sense of organization and priorities and demonstrate very good resistance to stress. Rigorous, flexible and fast, you are comfortable managing a heavy workload while being heavily solicited for various requests. You are a person motivated to acquire new knowledge and to invest yourself in the function and demonstrate a good team spirit. Flexible in terms of hours, you are expected to work at the different outpatient and hospital sites of the sector and the department. Additional information * Start date: imperatively * Number of positions: 1 * Activity rate: 80% - absence on Thursdays * Function class: 10 * Contract: CDI * Application deadline: * Requests for information: Mme F.Duchoud Pitzalis, head of secretariat, tel. Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates. This advertisement is addressed indiscriminately to women and men. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpid2897df3jm jpit1042jm jpiy26jm