Executive Assistant & Events, 100%

Die Produktionsbude is an event agency that has been designing and realizing projects throughout Switzerland as a general contractor for clients or as an organizer since 2018. We are looking for an

Executive Assistant & Events 100 %

Work location: Winterthur
Workload: 100 %
Start date: Immediately or by arrangement

Goal of the position

The Executive Assistant supports the management comprehensively in day-to-day operational and organizational business. They ensure smooth administrative processes, accompany projects from conception to implementation, and take an active role in the planning and execution of events.

The position is suitable for an independent, flexible, and solution-oriented personality who enjoys taking responsibility, thinking ahead, and maintaining an overview even in a dynamic environment.

Main tasks and responsibilities

• Independent processing of administrative and organizational tasks
• Support and relief for the management in day-to-day business
• Collaboration in the conception, planning, and implementation of projects
• Coordination of appointments, tasks, information, and internal processes
• Creation and processing of correspondence, documents, and presentations
• Preparation and follow-up of meetings
• Active contribution of own ideas as well as further development of existing concepts
• Support with organizational and operational issues
• Active cooperation in the preparation, execution, and follow-up of events
• Communication and coordination with internal and external contact persons
• Ensuring professional and timely processing of assigned tasks

The areas of project support, idea development, and active event cooperation correspond directly to the task profile of the original job advertisement.

Requirements

Professional requirements

• Very good IT user knowledge
• Stylish German in spoken and written form
• Experience in the administrative and organizational field is an advantage
• Experience in the event industry is an advantage

Personal requirements

• Structured and independent way of working
• High organizational skills
• Reliability and sense of responsibility
• Flexibility regarding working hours and tasks
• Initiative and solution-oriented thinking
• Enjoyment in contributing ideas and taking responsibility
• Resilience and the ability to maintain an overview even with several parallel tasks
• Team-oriented and communicative personality

The advertisement particularly emphasizes a structured and independent way of working as well as flexibility in working hours and tasks.

Competencies and decision-making authority

The Executive Assistant processes the tasks assigned to them independently within the agreed area of responsibility. They coordinate operational topics, prepare decision-making bases, and coordinate relevant matters with the management as required.

In projects and events, they take on defined sub-areas independently and ensure their timely implementation.

Collaboration / Interfaces

The job holder works in particular with:

• Management
• Internal employees and project teams
• Customers and business partners
• Suppliers and service providers
• Partners and companies from the event industry

We offer

• A varied office everyday life
• An attractive workplace in Winterthur
• 5 weeks vacation
• Access to a large network of well-known companies from the event industry
• Participation in versatile projects and events
• Scope for design and the opportunity to contribute own ideas

These benefits are also part of the existing advertisement.

Success criteria of the position

The job holder is successful if administrative and organizational tasks are completed reliably and independently, the management is noticeably relieved, projects progress on schedule, and events are professionally supported. Equally important are initiative, flexibility, and a high quality in internal and external communication.

Contact: info@produktionsbude.ch

Winterthur

Permanent position

Published on 21.10.2026