Head of Administration 80-90%

Head of Administration with HR function 100% (m/f/d)

Shape with us a new place full of life, warmth, and enjoyment in Baselbiet.

Lausen BL | New location | Start with perspective
The opportunity to actively help shape the establishment of a new Senevita branch.

In November 2025, we are opening a modern new building for assisted living and care in Lausen (Basel-Land). A place where residents, guests, and employees are intended to feel comfortable.
With a total of 40 nursing rooms, 34 assisted living units, and a public restaurant. For this exciting task, we are looking for an experienced and committed leader who wants to be part of it from the beginning.
You will work closely with me as Managing Director and will have plenty of room for your own ideas, creativity, and co-determination.

Head of Administration 80-90%

2 Your tasks - responsible & versatile

Specialist tasks Administration

• Supports and represents colleagues at the reception
• Organization and control of a smooth workflow in administration (reception, telephone switchboard, secretariat, billing, office supply management)
• Ensuring the complete and correct billing of all services to residents and external service recipients
• Implementation of innovations and optimizations in administrative processes
• Coordination of holiday apartment occupancy including maintaining contact with private individuals, companies, authorities
• Support for the management, nursing service, and department heads (gastronomy, technology, security, housekeeping) with administrative tasks
• Writing protocols during internal sessions and meetings
• Accounts receivable management
• Support in the execution and implementation of events
• Support with marketing and rental activities
• Control and posting of accounts payable invoices as well as support with the monthly closing
• Participation in budgeting and further development of the department
• Responsibility for own continuing education and passing on specialist knowledge

Specialist tasks Human Resources

• Ensuring the entire personnel administration
• Application administration
• Management of payroll administration in cooperation with the management and payroll processing and corresponding control of payroll accounts
• Management and maintenance of all personnel data and changes
• Creation of employment contracts, job references, and other HR documents
• Management of the payroll system - Swiss Salary
• Support for managers as well as close cooperation with the HR of the Senevita headquarters
• Absence management as well as support in the time recording and planning system Polypoint PEP
• Planning of your own area
• Support for the department heads
• Answering questions regarding working hours
• Information and advice to employees on personnel matters

What you bring with you - professional & personal

• Completed commercial basic training or equivalent education
• Further training in human resources (HR Assistant, HR Specialist with federal diploma) and accounting is an advantage
• Professional experience in administration and the personnel sector, preferably in healthcare
• Strong organizational skills, independence, and discretion
• Confident handling of MS Office and experience with ERP/payroll systems
• Excellent oral and written expression
• Well-groomed appearance
• Joy in dealing with people and high service orientation

What awaits you - personal & professional

• A workplace with a lot of passion, trust, and real teamwork
• Modern infrastructure in a beautiful, new house directly near the Lausen train station
• Appreciative "Du" culture and flat hierarchies - we pull together
• Internal training opportunities and development perspectives
• Collegial and appreciative working environment
• Discounted meals, discounts (gas station, pharmacy, fitness) and good social benefits

Ready for something new?

If you want not only to lead but to shape, then we look forward to your online application!

Let's build something lasting together. j4id10422013a j4it1040a j4iy26a