Executive Assistant

Executive Assistant at 90-100% In order to assist the Administrative Council as well as the General Secretariat to provide global support in administrative and management tasks, we are looking for an executive assistant at 90-100%. (The masculine form is then used solely for readability purposes, the position being addressed to both women and men.) Your mission and responsibilities You are responsible for the weekly taking of minutes for the Administrative Council. You prepare the meeting agendas based on internal service notes written by municipal staff. You ensure the follow-up of Administrative Council meetings, including agenda management, responses to invitations, as well as the follow-up of incoming and outgoing mail and emails. You guarantee the administrative follow-up of all grant requests addressed to the Commune. You ensure the steering of the electronic document management (GED) and ensure its proper use. You substitute, during their leave, the person in charge of the assistance to the Municipal Council. For more details, find the announcement followed by the complete job description on the website of the commune of Confignon [ ](< >). Your profile Holder of a CFC in commercial employment completed by a professional maturity or training deemed equivalent. Federal diploma of executive assistant or 5 years of practice in an executive secretariat position where order, organization, spirit of initiative, availability and autonomy are indispensable. You have great writing skills and an ability to quickly produce clear, concise, precise writings in the restitution of minutes. You have a good understanding of or a marked interest in the functioning of the municipal public administration as well as a sense of public service. You treat confidential information with discretion and discernment. You are expected to organize your day by taking initiatives and are able to prioritize urgent tasks over important ones. You master the usual IT tools and are proficient in information and documentation management and appreciate the field. You have a perfect writing mastery of the French language. If this profile corresponds to you, do not hesitate to send your offer accompanied by a complete application file (cover letter, CV, copies of diplomas and work certificates) on Délaide application deadline: 26 October 2026 Start date: 1 January 2027 or to be agreed j4id10442536jm j4it1042jm j4iy26jm