HR Specialist

Zollikofen, Switzerland (and home office) | 80-80%

Your contribution

• Direct HR processes for high-level executives at FDFA: job advertisements, application management, communication and transfers
• Manage the email inbox of high-level executives, autonomously handle sometimes complex requests in collaboration with the competent specialized services and coordinate responses
• Drafting work: prepare notes/presentations for the Department Directorate, develop content for Intranet etc.
• Take responsibility for the preparation, conduct and follow-up of interviews for high-level executive positions at FDFA under the guidance of prominent people within the Department (State Secretary, Secretary General, Director of DR, division heads etc.) and draft minutes (notable workload from June to September)
• Collaborate in the organization and coordinate the implementation of projects, for example the ceremony for the entry into service and departure of diplomats
• Autonomously process Federal Council affairs -- Federal Council proposals, including salary calculations and biographies, press releases for the entire Department, internal communication --, handle the agrément procedures and issue credentials and letters of recall
• Act as a point of reference for questions on the agrément procedure of consuls general for representations and political divisions
• Perform administrative activities, for example coordinating appointments, preparing documents for meetings, archiving documents, drafting evaluations using the IT tools available to human resources
• Develop guidelines, information sheets and checklists for high-level executives; ensure knowledge transfer and the integration of new employees

What distinguishes you

• Bachelor (SUP/university) in fields such as HR, business administration or psychology
• First professional experience with HR processes (planning, recruitment, assistance, maintenance, development and termination of the employment relationship)
• In-depth knowledge of the Microsoft product range, in particular Excel and Word
• Extremely precise but at the same time efficient approach to work, especially in control processes
• Communication appropriate to the situation and the recipients
• Excellent analytical and conceptual skills
• Structured and confident management of a high flow of information, large volumes of data and parallel use of different applications
• High resistance to stress and ability to confidently manage work even with tight deadlines, high workloads and in complex situations
• Knowledge of human resources management in the Federal Administration, HR processes within the Confederation and federal personnel legislation constitutes a preferential qualification
• Excellent knowledge of one official language and good knowledge of a second Good written and oral skills in German and French

In summary

The High-level Executive HR Advisory and Submissions team supports the Department in finding the best possible match between profiles and positions in the high-level executive sector and in the case of submissions that have a great impact on foreign policy. Are you an open person, distinguished by your dynamic and structured approach to teamwork and wish to make a valuable contribution to our daily activities at the heart of Swiss foreign policy? Upon your arrival, you will find a stimulating and international working environment in which you can make full use of your organizational and communicative skills.

What we offer

• Working for Switzerland We strive for the Swiss success model and work for the well-being of the population.
• Living diversity The implementation of equal opportunities allows us to best express our skills and to contemplate different points of view.
• Fit in the workplace We provide support and advice to our employees on the subject of physical and mental health.

All benefits (https://www.stelle.admin.ch/stelle/it/home/bundesverwaltung/ihre-vorteile-auf-einen-blick.html)

The Federal Department of Foreign Affairs (FDFA) coordinates and defines, on behalf of the Federal Council, Switzerland's foreign policy, protects the country's interests and promotes Swiss values.

The Directorate for Resources (DR) manages the employment of personnel and the financial resources necessary for the implementation of foreign policy objectives and takes care of the network of Swiss representations abroad. The DR provides the services necessary for the functioning of the Department in the areas of logistics, telematics and management and controlling tools. It is also responsible for legislative activity, the application of law and legal advice within the FDFA. The Federal Travel Centre, which organizes and purchases international business trips, is also part of the Directorate for Resources.

Complementary information

Questions about the job

Nicole Acquarone
+41 58 48 56603

Questions about the application

HRB EDA