Archive Manager

Archive Manager (m/f/d) / Archiving / Document Management / GMP / Pharma / SOPs & Work Instructions (WIs) / Deviation Management / Deviations / UnIS / Document Administration / Excel / IT affinity

Project:
For our client, we are looking for an Archive Manager (m/f/d) for the Asset Excellence and SHE area at the Kaiseraugst production site. The central archive is responsible for the GMP-compliant administration, filing, and archiving of physical documents from various production units and support functions.

As an Archive Manager (m/f/d), you will take over the independent administration of the central archive and ensure compliance with GMP, regulatory, and internal requirements. Your tasks include the archiving and management of documents using UnIS, the coordination of outsourcing to external archives, and the execution of the destruction process after the retention periods have expired. In addition, you will assist in the creation and adaptation of SOPs and work instructions, support deviations and changes, and contribute to the continuous optimization and harmonization of archiving processes.

Tasks & Responsibilities:

• Administration of the central archive for the Drug Product Manufacturing site KAU/BS including GMP-compliant administration, filing, and archiving of documents
• Ensuring and monitoring GMP standards according to regulatory and internal requirements as well as the COREMAP guidelines
• Use of the archiving system UnIS for the archiving and management of documents
• Ensuring the destruction process at the end of the specified retention period
• Coordination of the outsourcing of archived documents to the external archive provider
• Participation in adjustments of local Standard Operating Procedures (SOPs) and work instructions (WIs) and support with deviations and changes of the central archive
• Continuous improvement and harmonization of processes and systems in cooperation with various interfaces and customers

Requirements:

• Commercial, technical, or scientific education or many years of professional experience in archiving or documentation processes (at least 5 years)
• Preferably 2 years of experience in the pharmaceutical industry and in a GMP-regulated environment, experience in the implementation of improvement initiatives
• Experience in the creation/adaptation of SOPs, work instructions (WIs) as well as basic knowledge in deviation management
• High customer orientation as well as independent, precise way of working and IT affinity are essential
• Willingness for light to medium physical work (packing boxes for internal shipment and to the external archive provider and filing folders in the shelves)
• Very good communication skills in German (oral and written), English skills are an advantage

Reference Nr.: 925194TW
Role: Archive Manager (mwd)
Industry: Pharma
Work location: Kaiseraugst
Percentage: 100%
Start: 01.10.2026, at the latest 01.11.2026
Application deadline: 14.09.2026
Duration: ++12 months
Should this position have piqued your interest, please send us your complete dossier via the link in this advertisement. If this position does not fit your profile so well and you wish to receive other positions directly, you can also send us your dossier via this advertisement or to jobs[at]itcag[dot]com.
Contact us for further information about our company, our positions or our attractive payroll-only program: +41 41 760 77 01.

About us:
ITech Consult is a Swiss company certified according to ISO 9001:2015 with branches in Germany and Ireland. ITech Consult specializes in the placement of IT candidates for contract work. We were founded in 1997 by IT professionals and therefore know how important professional support is when searching for and working on projects.