Commercial Employee

Commercial Employee
General Mission
The person holding this position provides administrative, organizational, and operational support within apiah. They contribute to the smooth running of the employer secretariat, the quality of service provided to members, as well as the coordination of the association's internal and external activities. They also intervene in file monitoring, communications management, event organization, the updating of digital tools, and the processing of specific requests, particularly in connection with Prevhor, members, and the association's partners.
Main Activities
Ensure telephone reception and the processing of general requests addressed to the secretariat.
Prepare, write, proofread, and format letters, emails, circulars, minutes, reports, internal documents, and meeting materials.
Participate in the administrative monitoring of members, notably in updating databases, personnel census, and information related to affiliations.
Process, follow up, and file requests related to Prevhor reimbursements and certificates, in relation to beneficiaries, companies, and the concerned partners.
Contribute to the organization of events, meetings, general assemblies, and institutional encounters, including coordination with external service providers.
Ensure document management, digital filing, and the monitoring of administrative, technical, or real estate files.
Update content for the website, the member area, and the association's digital communication channels.
Participate in the improvement of internal processes, particularly in the administrative, IT, documentary, and communication fields.
Collaborate in the preparation of presentations, tracking tables, communication materials, and summary documents for the association's bodies.
Participate in the preparation, monitoring, and control of invoicing, notably in connection with membership fees, benefits, events, or re-invoicing, in coordination with the person responsible for accounting.
Provide occasional support for accounting, administrative, and logistical operations according to the needs of the secretariat.
Required Skills
CFC Commercial Employee training or a title deemed equivalent.
Experience in a versatile administrative function, ideally within an association, an employer organization, an executive secretariat, or an institutional environment.
Excellent writing skills in French, with particular attention paid to precision, the associative tone, and the formal quality of documents.
Very good mastery of standard office tools and collaborative environments.
Aptitude in the use and updating of digital content, notably websites, member areas, or communication materials.
Ability to manage several files simultaneously, respect deadlines, and prioritize tasks.
Sense of organization, rigor, autonomy, and discretion in the handling of information.
Service orientation, interpersonal skills, and aptitude to communicate with various interlocutors: management members, human resources personnel, benefit beneficiaries, service providers, association bodies, union personnel.
Linguistic Skills
Perfect mastery of spoken and written French.
Good skills in German, both oral and written, allowing for the processing of requests from German-speaking members or partners, understanding administrative or institutional documents, and writing simple intermediate responses.
The ability to proofread, adapt, or prepare bilingual French-German communications constitutes an important asset.
Expected Personal Qualities
Rigor, reliability, and a sense of responsibility.
Spirit of initiative and ability to propose practical improvements.
Versatility and flexibility in a small-scale associative environment.
Discretion, loyalty, and respect for confidentiality.
Ability to work in a team while performing tasks autonomously.
Interpersonal skills and welcoming quality, with a professional posture adapted to institutional interlocutors and members.
Positioning in the Organization
The function is attached to the employer secretariat of apiah and works in direct collaboration with the secretary general as well as with the employees of the association. It involves regular contact with member companies, institutional partners, external service providers and, depending on the files, the bodies of the association.
Start Date
Immediately or to be agreed jpid56c29b8jm jpit0832jm jpiy26jm