Administrative Assistant (M/F) 50%

• 17 July 2026 • 50% • Indefinite duration • French (Intermediate) • Meyrin , 1209 Genève In 33 years of experience, Abalone Group has managed to forge a solid place in the human resources market. With more than 80 agencies in Europe, Abalone offers you personalized support and tailor-made advice, always close to you. Guided by strong human, ethical, and sustainable values, Abalone is your trusted partner to promote the collaborations of tomorrow. Find us at https://abalone-emploi.ch. Abalone Switzerland, expert in placement and personnel recruitment in Romandie. For one of our clients in the construction sector, we are looking for a: Administrative Assistant 50% (M/F) Genève Meyrin # Please read carefully before applying ## We are looking for an Administrative Assistant at 50% (permanent position) to join our team in Genève. This position is exclusively offered at an activity rate of 50%. It will not be able to evolve towards a higher rate in the medium term. If you are looking for a position at 80%, 100% or are quickly considering an increase in your activity rate, we thank you not to apply. We wish to recruit a person whose professional project is compatible with part-time employment in the long term. You will be a true administrative pillar of the company and will notably ensure the following tasks: • Manage the telephone switchboard and qualify incoming requests. • Manage general email inboxes and different platforms by distributing requests to the right people. • Create and organize client files on KDrive according to internal procedures. • Verify the completeness of administrative files and follow up with clients for missing documents. • Contact clients before interventions to confirm appointments, verify access, goods delivery, and the progress of work. • Send validated date proposals to clients. • Book hotels, organize transport, and coordinate administrative aspects related to travel. • Ensure follow-up on measurement returns and construction site receptions. • Update file statuses in internal tools. • Follow up on after-sales service (SAV) files and perform necessary follow-ups. • Prepare billing proposals and administrative elements related to billing. • Perform administrative follow-ups and payment monitoring. • Prepare activity monitoring dashboards (PDM, construction sites, SAV, billing, completed files). Your profile ## • Proven experience in a versatile administrative function. • Excellent organization and sense of priorities. • Ease on the telephone and excellent interpersonal skills. • Rigor, autonomy, and sense of follow-up. • Very good command of standard IT tools. • Ability to manage several files simultaneously while respecting deadlines. • Experience in planning or coordinating interventions is an asset. We offer ## • A varied position within a dynamic company. • A human-sized team and a collaborative work environment. • Diversified activity with concrete responsibilities. • A fixed 50% contract based in Genève. Important ## We insist one last time on the fact that this position is a fixed 50%. We are looking for a person who truly wishes to work at this activity rate and who is fully available for this organization. Applications from people seeking a higher rate will not be considered. If this pace of work corresponds to your professional project, we will be delighted to receive your application. Meyrin 1209 Geneve