Secretary coordinator (m/f) - 80%

Company Description ## With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. Counting nearly 1'300 employees, the Département de psychiatrie responds to a triple mission involving the treatment of mental disorders, training, and research. Thus, the department's mission is to screen and effectively treat increasingly frequent and polymorphic pathologies while respecting patients and their relatives. Organized into two services (Le CAAP Grand-Pré and le CAAP Arve), the department offers hospital and outpatient services. The addiction service offers psychiatric, psychosocial, and psychotherapeutic treatments to all persons suffering from an addiction with or without a substance as part of a public service mission. Job Description ## As a secretary coordinator, you manage the medical and administrative secretariat. You ensure telephone reception as well as the welcoming of patients by checking their administrative data, while ensuring compliance with current institutional and medico-legal requirements. You take care of the opening, constitution, updating, filing, and archiving of the patient medical record according to institutional standards. You also perform the control of therapist billing as well as the entry of reports into DPI. You manage the various reports to insurance companies in coordination with the physician in charge (meeting deadlines), as well as the stock of material and administrative forms in compliance with current institutional rules. You draft routine correspondence and perform other secretariat tasks specific to the CAAP-GP. Qualifications ## You hold a CFC as a commercial employee or an equivalent training deemed appropriate in the field of medical secretariat. You have a very good command of IT tools (standard ECDL level in Word, Excel, Outlook) as well as the institutional software in use at the HUG, such as DPI, DPA, OPALE, and GRECO. You perfectly master the French language; knowledge of English would be an asset. You have successful experience in the autonomous management of a medical secretariat. Punctual, reliable, and autonomous, you have a sense of organization and priorities and demonstrate very good stress resistance. Rigorous, flexible, and fast, you are comfortable managing a heavy workload while being heavily solicited for various requests. You are a person motivated to acquire new knowledge and to invest yourself in the role and demonstrate good team spirit. Flexible in terms of hours, you are expected to work at the various outpatient and hospital sites of the sector and the department. Additional Information ## • Start date: 01.01.2027 • Number of positions: 1 • Activity rate: 80% • Job class: 10 • Contract: CDI • Application deadline: 15.08.2026 • Request for information: Mme F. Duchoud Pitzalis, cheffe de secrétariat, tel. 022 372 57 59 Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates. This advertisement is addressed to women and men alike. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.