Coordinator Secretary (m/f) - 80%

Company Description ##

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a leading institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here.

Counting nearly 1'300 employees, the Département de psychiatrie responds to a triple mission involving the treatment of mental disorders, training, and research. Thus, the department's mission is to detect and effectively treat increasingly frequent and polymorphic pathologies while respecting patients and their relatives.

Organized into two services (Le CAAP Grand-Pré and le CAAP Arve), the department offers hospital and outpatient services.

The service d-addictologie offers psychiatric, psychosocial, and psychotherapeutic treatments to all persons suffering from an addiction, with or without a substance, as part of a public service mission.

Job Description ##

In your capacity as coordinator secretary, you manage the medical and administrative secretariat. You ensure telephone reception as well as the welcome of patients by checking their administrative data, while ensuring compliance with current institutional and medico-legal requirements.

You are responsible for the opening, constitution, updating, filing, and archiving of the patient's medical file according to institutional standards. You also perform the control of therapist billing as well as the entry of reports into DPI.

You manage the various reports to insurance companies in coordination with the physician in charge (meeting deadlines), as well as the stock of material and administrative forms in compliance with current institutional rules. You draft routine correspondence and perform other secretariat tasks specific to the CAAP-GP.

Qualifications ##

You hold a CFC as a commercial employee or an equivalent training deemed equivalent in the field of medical secretariat, as well as the ECDL Base for Word & Excel.

You have a very good mastery of IT tools as well as the institutional software in use at the HUG, such as DPI, DPA, OPALE, and GRECO.

You possess solid experience in psychiatry, including direct contact with patients, and have successful experience in the autonomous management of a medical secretariat.

You perfectly master the French language; knowledge of English would be an asset.

Punctual, reliable, and autonomous, you have a sense of organization and priorities and demonstrate very good resistance to stress.

Rigorous, flexible, and fast, you are comfortable managing a heavy workload while being highly solicited for various requests.

You are a person motivated to acquire new knowledge and to invest yourself in the role and demonstrate a good team spirit.

Flexible in terms of hours, you will be required to work at the different outpatient and hospital sites of the sector and the department.

Additional Information ##

• Start date: 01.11.2026 imperatively
• Number of positions: 1
• Activity rate: 80% - absent on Thursdays
• Function class: 10
• Contract: CDI
• Application deadline: 22.10.2026
• Request for information: Mme F. Duchoud Pitzalis, head of secretariat, tel. 022 372 57 59

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates.

This advertisement is addressed to women and men alike.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.