Commercial Employee | Administration & Accounting

What we do:

Rebsamen Management AG provides central services for our group of companies. These include the areas of Administration, Business Development, Human Resources, IT, and Finance.

Our group of companies comprises six companies with around 160 employees at the locations Horw, Luzern, and Zürich. Together, we operate in building technology and combine planning and execution under one roof – from demanding HVACSE and building automation projects to complex building automation controls and security and audio-video solutions.

With our diverse specialist expertise, we support exciting projects throughout their entire life cycle and benefit from close cooperation within our group of companies.

We are strengthening our administration team and look forward to meeting you!

What awaits you with us:

You can expect a versatile commercial function right in the middle of our group of companies' activities. You will support our team in the areas of administration and accounting and, together with a colleague, look after our front office in job sharing at the Horw location.

Your daily work consists of both routine and varied tasks, which you will perform with increasing independence and reliability after careful training. In doing so, you can actively contribute your organizational talent, your understanding of numbers, and your commercial skills, think ahead, and take responsibility for the tasks assigned to you.

You will work closely with our Administration Clerk as well as our Finance & Accounting Specialist and support both in the operational processing of their tasks. At the same time, you will look after our front office together with another employee in job sharing and will thus be an important point of contact for our employees, customers, and business partners.

With us, a versatile function with different tasks and development opportunities awaits you – ideal for a personality who likes to be organized, works with numbers, thinks ahead, takes initiative, and maintains an overview even with several parallel tasks.

Your regular place of work is Horw. For individual tasks, particularly in connection with invoicing, as well as in the event of personnel shortages or operational requirements, occasional assignments at our Zürich location may arise.

Since you ensure the presence of our front office together with a colleague, your function is fundamentally tied to fixed working hours on-site.

No home office option is provided for this position.

What you do with us:

Together, you ensure that our front office runs!

You look after our front office together with a colleague in job sharing and are an important point of contact for our employees, customers, and business partners.

Together, the two of you manage the daily tasks of our front office, including:

• Handling telephone & reception: You manage our telephone exchange, receive customers, business partners, and visitors, and are a first point of contact for internal and external inquiries.
• Organization around the front office: Together with your colleague, you manage the central email accounts, coordinate incoming and outgoing mail, and take care of meeting rooms, general premises, as well as other administrative and organizational tasks.

Good with numbers? Support us in accounting!

You work closely with our Finance & Accounting Specialist. After your training, you will process the tasks assigned to you with increasing independence and take responsibility for their correct and timely execution.

• Managing accounts payable: You check, record, and post accounts payable invoices and support their processing as well as payment runs.
• Accounts receivable & invoicing: You create invoices according to specifications and work closely with our accounting department and the responsible project managers.
• Directly with our projects: For individual invoicing tasks, you will occasionally also be at our Zürich location and coordinate the necessary documents directly with the project managers.
• Cash & expense reports: You take care of our cash registers and expense reports and ensure that everything is recorded and posted completely and correctly.
• Dunning & bank postings: You support dunning processes, bank transactions, and bank reconciliations.
• Reporting & closings: You participate in financial and project evaluations, reporting, VAT returns, as well as monthly and annual closing work.
• Clean accounting: You ensure complete filing and archiving of the accounting documents assigned to you.

Organization is your strength? Support our administration!

Together with our Administration Clerk, you ensure that everything runs smoothly in the background. Here too, you will gradually take on your own tasks with increasing training.

• Offers & tenders: You compile documents for tenders, submissions, and offers, process forms, and ensure that submissions are made completely and on time.
• Project administration with an overview: You support project openings and mutations, maintain project information, and assist with contracts, evaluations, and other administrative project tasks.
• Keeping master data up to date: You maintain customer, supplier, and other relevant master data.
• Everyday organization: You take care of, among other things, hotel bookings, office supplies, and other orders.
• Keeping an eye on our vehicles: You support the management of our pool and company vehicles and coordinate administrative vehicle topics.
• Support where it is needed: You support our management, executives, project managers, and employees with various ad