Office Manager 50-60%

Office Manager 50-60% Movetia is the national agency for exchange and mobility. On behalf of the Confederation and the cantons, we promote exchange, mobility, or cooperation activities at all educational levels - in Switzerland, in Europe, and worldwide. Our vision: All young people should gain a formative experience in another linguistic or cultural region during their education. Because exchange expands perspectives, strengthens social cohesion - and promotes central future competencies such as critical thinking, creativity, independence, openness, and intercultural understanding. In this way, we contribute to the further development of the Swiss educational landscape - networked, diverse, and future-oriented. With us, you create the perfect workplace. You are organized, enjoy rolling up your sleeves, and take pleasure in providing people with first-class service. Do you keep an overview even when many things are happening at once? Then you are exactly right for us. Your tasks As Office Manager, you shape the first impression of our company: You are the professional and friendly voice at our telephone reception and the hub for a lively office. You design a working environment in which our employees find everything they need and feel comfortable - professional, warm, and efficient. Ideally, you will work on-site in the mornings during regular business hours. You ensure a friendly and professional reception for external contact persons. You ensure that our office and common rooms are functional, well-maintained, and inviting. You coordinate the management of office supplies and work equipment (excluding IT) and ensure that everything is in the right place at the right time. You work together with external service providers and suppliers and coordinate their assignments. You optimize administrative workflows and further develop processes in office management. You support the Services department with organizational tasks and contribute wherever your support is needed. Your profile Training or professional experience in the hospitality industry, the tourism industry, or a comparable service environment, or commercial training. Experience in office management, front office, reception, or a similar function. Experience in material management; knowledge of purchasing is an advantage. Confident handling of MS Office applications. German or French at C1 level or as a native language, as well as good knowledge of another working language (German, French, or English). A strong service orientation and enjoyment in conveying a positive impression to people. You are a hosting personality and meet people openly, friendly, and professionally. You work in a structured, independent, and responsible manner. You think ahead, act pragmatically, and like to roll up your sleeves yourself. 41 Reception / Secretariat What does Movetia offer? More than just "a job"! With us, you work on topics that inspire people. In a team of around 55 motivated colleagues, you can actively make a difference. Our corporate culture offers you a lot of creative freedom and personal responsibility. Additionally: * Look forward to a modern and beautifully furnished office in the middle of the city of Bern. Coffee, tea, and fresh fruit are available free of charge. * At Movetia, short breaks are paid, and public holidays that fall on a weekend are compensated with a day off. * The risk premiums for BVG and NBU insurance (pension fund and non-occupational accidents) are fully borne by Movetia. * Flat-rate contributions for mobile phones and public transport. All clear and we have moved something in you? Then we look forward to your complete application via our online portal. Our Head of Services, Urban Caluori (write email (<>)), is happy to assist you with any questions. jpidac44064jm jit0729jm jiy26jm