Executive Assistant - LE4 - DFAT - Geneva

• 12 August 2026 • 100% • Indefinite duration • Chemin des Fins, 2, 1218 Le Grand-Saconnex • Log in to see the jobup.ch salary estimate Application deadline: 26 August 2026. Department: DFAT - Geneva. Employment type: Permanent - Full time. Location: Permanent Mission of Australia, Geneva Work location: On site Remuneration and benefits: 95 784 CHF / year, 20 days of annual leave, 50% employer contribution to health and accident insurance, as well as to a pension fund. Applications are solicited from persons interested in employment within the Permanent Mission of Australia to the United Nations in Geneva. The successful candidate will be engaged as local staff by the Permanent Mission of Australia to the United Nations in Geneva. Please note that the Permanent Mission of Australia to the United Nations in Geneva does not assist with relocation. All costs related to taking up the post will be the responsibility of the successful candidate. A standard probity check will be conducted before the start of the contract for the successful candidate. Executive Assistant - LE4 - DFAT - Geneva About the Department of Foreign Affairs and Trade ## The role of the Department of Foreign Affairs and Trade (DFAT) is to promote the interests of Australia and Australians internationally. This involves strengthening Australia's security, improving its prosperity, providing an effective and high-quality foreign aid program, and assisting Australian travelers as well as Australians abroad. The department provides foreign, trade, and development policy advice to the Australian government. DFAT also collaborates with other Australian government agencies to coordinate the pursuit of Australia's global, regional, and bilateral interests. About the position ## Under the direction, the Executive Assistant to the Ambassador and the Deputy Ambassador provides high-level executive, administrative, and organizational support to the Permanent Mission of Australia to the United Nations in Geneva. The position also organizes official events and functions. Due to the sensitive nature of the work, this position requires the ability to obtain and maintain a national security clearance recognized by DFAT. The main responsibilities of the position include, but are not limited to: ## • Provide high-level executive support to the Ambassador and the Deputy Ambassador, ensuring the smooth running of executive offices in a fast-paced and sensitive environment. • Manage and prioritize correspondence, invitations, briefing documents, and requests, demonstrating sound judgment to determine priorities, actions, and compliance requirements. • Coordinate official visits and delegation programs for ministers, senior officials, and high-level visitors, balancing competing priorities and operational requirements. • Plan and organize representation events, meetings, and official engagements, in liaison with internal and external stakeholders to achieve the Mission's objectives. • Manage representation expenses and financial administration, including forecasting, justifications, reconciliations, and reporting in accordance with DFAT policies and procedures. • Coordinate travel, logistics, and administrative arrangements related to executive and official leadership activities, ensuring compliance with relevant policies and procedures. • Monitor security, operational, and workflow risks, implementing necessary controls and escalating issues as appropriate. • Provide administrative advice, maintain efficient business systems, and support team coordination, contributing to continuous improvement and organizational efficiency. Qualifications/Experience/Knowledge/Skills required ## • Proven experience in a similar Executive Assistant role • Excellent written and oral communication skills • Ability to work in and support a team. Ability to develop and maintain respectful and effective relationships with internal and external stakeholders • Ability to manage time, prioritize, plan, multitask, and work effectively under pressure • Financial and organizational management skills • Discretion and sound judgment in managing confidential information • Extensive experience using Microsoft Office and electronic applications • Exceptional customer service and interpersonal skills • Proficiency in English required, proficiency in French highly appreciated • Knowledge of or ability to quickly acquire knowledge of Australian government legislation or departmental policies and guidelines relating to the functions of the position Desirable ## • Previous experience in an embassy, international organization, or comparable environment. Security requirements ## • Australian NV2 security clearance or ability to obtain and maintain it. Candidates must therefore be Australian citizens to be considered. • Please note that candidates holding Swiss citizenship or dual citizenship are not eligible for an Australian security clearance. How to apply ## When the application form asks for a cover letter, please provide a written pitch of a maximum of 500 words demonstrating your suitability to fulfill the main responsibilities of the position. Your pitch is your opportunity to explain to us why you are the ideal candidate for this role. It will be evaluated on your ability to